LAC
LAC Policy Statement for Chapter 9: Identifying Persons
LAC PS for 9.0
PURPOSE AND SCOPE
LAC policy statements for chapter 9.0 are generally identical to the LC-PCC PS, with the exceptions highlighted below. Record the data in English when the language of cataloguing is English and in French when the language of cataloguing is French.
[2016-12]
LAC PS for 9.2.2.5.2
ALTERNATIVE
LAC practice for alternative: Do not apply the alternative.
[2016-12]
LAC PS for 9.2.2.5.3
NAMES FOUND IN A NON-PREFERRED SCRIPT
Languages and Script Preferred by LAC
LAC practice: The languages preferred by Library and Archives Canada for reference sources are English and French; the preferred script is the Latin script.
Authorized access points in authority and bibliographic records should be in the Latin script. When transliteration is necessary, follow the ALA-LC Romanization Tables: Transliteration Schemes for Non-Roman Scripts , approved by the Library of Congress and American Library Association when the language of cataloguing is English. Use ISO transliteration and romanization tables when the language of cataloguing is French.
[2016-12]
LAC PS for 9.2.2.5.4
SPELLING
Use cataloguer’s judgment and choose the form preferred by the person when that preference is clear.
EXAMPLE
Bernard, Patrick
From 1980-1985 the author used Patrick Bernard then from 1985-1995 Bernhardt, Patrick. Publications after 1995, and an email from the author confirmed his preference for the original spelling.
[2016-12]
LAC PS for 9.2.2.11.1
ARTICLES AND PREPOSITIONS
This policy statement relates to BAnQ practice only. To view the full text of the policy statement, open the Select Language menu in the toolbar and choose French.
[2016-12]
LAC PS for 9.3.1.3
RECORDING DATES ASSOCIATED WITH PERSONS
This policy statement relates to BAnQ practice only. To view the full text of the policy statement, open the Select Language menu in the toolbar and choose French.
[2016-12]
LAC PS for 9.3.1.3
OPTION
LAC practice for optional addition: Apply the optional addition to record a more complete date when recording the element in MARC field 046 , if considered important. See RDA 9.19.1.3 for instructions on adding more complete dates to authorized access points for persons. Use English for the name of the month in the access point when the language of cataloguing is English. Use French when the language of cataloguing is French.
[2016-12]
LAC PS for 9.3.2.3
RECORDING DATE OF BIRTH
LAC practice: Use a hyphen after date of birth when recording the date in an authorized access point; do not use either of the terms “born” or "naissance" with the date.
[2016-12]
LAC PS for 9.3.3.3
RECORDING DATE OF DEATH
LAC practice: Use a hyphen before the date of death when recording the date in an authorized access point; do not use either of the terms “died” or "décès" with the date.
[2016-12]
LAC PS for 9.3.4.3
RECORDING PERIOD OF ACTIVITY OF PERSON
This policy statement relates to BAnQ practice only. To view the full text of the policy statement, open the Select Language menu in the toolbar and choose French.
[2017-12]
LAC PS for 9.4.1.4.1
PERSON WITH THE HIGHEST ROYAL STATUS WITHIN A STATE, ETC.
This policy statement relates to BAnQ practice only. To view the full text of the policy statement, open the Select Language menu in the toolbar and choose French.
[2016-12]
LAC PS for 9.4.1.4.2
CONSORTS OF ROYAL PERSONS
This policy statement relates to BAnQ practice only. To view the full text of the policy statement, open the Select Language menu in the toolbar and choose French.
[2016-12]
LAC PS for 9.4.1.4.3
CHILDREN AND GRANDCHILDREN OF ROYAL PERSONS
LAC practice: Consider all titles borne by these persons to be titles of royalty (9.4.1.5 does not apply). Record the title in English when the language of cataloguing is English. For members of the British royal family, record the title in French when the language of cataloguing is French and when the form of title has been used in authoritative French sources such as the Canada Gazette or Hansard.
EXAMPLE
Princess, Countess of Snowdon
Princesse, Comtesse de Snowdon
Prince, Duke of York
Prince, Duc de York
[2016-12]
LAC PS for 9.4.1.7
BISHOPS, ETC.
This policy statement relates to BAnQ practice only. To view the full text of the policy statement, open the Select Language menu in the toolbar and choose French.
[2016-12]
LAC PS for 9.7.1.3
RECORDING GENDER
This policy statement relates to BAnQ practice only. To view the full text of the policy statement, open the Select Language menu in the toolbar and choose French.
[2016-12]
LAC PS for 9.16.1.3
RECORDING PROFESSION OR OCCUPATION
LAC practice: Prefer a controlled vocabulary, such as LCSH or RVM, when recording profession or occupation terms. Use gender-neutral terms for profession or occupation when possible.
[2017-12]
LAC PS for 9.19.1.1
GENERAL GUIDELINES ON CONSTRUCTING AUTHORIZED ACCESS POINTS TO REPRESENT PERSONS
Differentiating Authorized Access Points for Persons
LAC practice: If an addition is needed to differentiate the authorized access point for one person from the authorized access point for another person, apply cataloger judgment when choosing to add one of the following (not listed in priority order) to the authorized access point being established: period of activity of the person, fuller form of name, and/or profession or occupation.
If there are no additions readily available to differentiate the access point in the new authority record, make an addition to the existing authorized access point.
Changes to Authorized Access Points for Persons
LAC practice: When a person requests that the formulation of their authorized access point be changed (e.g., to remove a date of birth or a fuller form of name) LAC will respect those requests by changing or removing the appropriate data elements in the record.
[2016-12]
LAC PS for 9.19.1.1
OPTION
LAC practice for optional addition: Refer to the positions given in LAC PS 9.19.1.2 – 9.19.1.8. Generally, revise existing authorized access points when two or more data elements need to be added or changed.
[2016-12]
LAC PS for 9.19.1.2.6
OPTION
New Authority Records
LAC practice for optional addition: Apply if the cataloger considers it important for identification.
Existing Authority Records
LAC practice for optional addition: Unless otherwise changing an existing authorized access point, do not change an existing AACR2 or RDA heading merely to add or remove an Other designation associated with a person.
[2016-12]
LAC PS for 9.19.1.3
OPTION
New Authority Records
LAC practice for optional addition: Add birth years and months to new authority records, even if not needed to distinguish between access points, unless the person has requested otherwise.
Existing Authority Records
LAC practice for optional addition: Unless otherwise changing an authorized access point, do not add a date of birth and/or date of death to an existing AACR2 or RDA authorized access point without dates.
[2016-12]
LAC PS for 9.19.1.4
OPTION
New Authority Records
LAC practice for optional addition: Apply the option to provide a fuller form of name if a part of the forename or surname used in the preferred name is represented by an initial or an abbreviation, if the cataloguer considers it important for identification. Add unused forenames or surnames only if needed to distinguish one access point from another (see RDA 9.19.1.4).
Existing Authority Records
LAC practice for optional addition: Unless otherwise changing an existing heading, do not change an existing AACR2 or RDA heading merely to add or remove a fuller form of name.
[2016-12]
LAC PS for 9.19.1.6
OPTION
New Authority Records
LAC practice for optional addition: Generally do not apply.
Existing Authority Records
LAC practice for optional addition: Unless otherwise changing an existing authorized access point, do not change an existing AACR2 or RDA heading merely to add or remove a Profession or Occupation.
[2016-12]
LAC PS for 9.19.1.7
OPTION
New Authority Records
LAC practice for optional addition: Apply if the cataloger considers it important for identification.
Existing Authority Records
LAC practice for optional addition: Unless otherwise changing an existing authorized access point, do not change an existing AACR2 or RDA heading merely to add or remove an Other term of rank, honour or office.
[2016-12]
LAC PS for 9.19.1.8
OPTION
New Authority Records
LAC practice for optional addition: Generally do not apply.
Existing Authority Records
LAC practice for optional addition: Unless otherwise changing an existing authorized access point, do not change an existing AACR2 or RDA heading merely to add or remove an Other designation.
[2016-12]